ASRM Annual Meeting

CMS (Content Management System) is the new speaker service/presentation submission system from PSAV. With this new product we are able to provide a complete online and onsite slide center. Each presenter can easily upload his presentation files, including all multimedia content (ex: linked video, flash, sound files), to a server, alternatively online prior to the event or onsite via the Presentation Client. All presentations can be previewed and edited by their authors up to a certain deadline at the Speaker Ready Room before they are automatically downloaded to the respective computers in the session rooms. To obtain minimum network traffic, only the relevant data for each session and lecture room will be synchronized with the server constantly and automatically.

Computer Equipment: The computers in the session rooms will be Windows 2003 based PC with Microsoft PowerPoint 2003. Verification of proper performance in the Speaker Ready Room is essential, particularly if video and animation is included in the presentation. Please note that Internet access will not be available during your presentation.

PREPARING YOUR PRESENTATION
New This Year: Speakers will receive an email from PSAV that will include a link and individual login cre-dentials to submit their presentations online prior to the start of the meeting.

Acceptable formats** for presentations:

PowerPoint (.ppt)
Adobe Acrobat (.pdf)
Flash (.swf)

**MACINTOSH USERS: Please make sure that all inserted pictures are either JPEG or PNG file-types. Quicktime (.mov) files are also an accepted video format. Individuals using Apple Keynote will need to bring their files directly to the speaker ready room to have them correctly transferred to our system.

Video Formats: The recommended video format for Windows-based presentations is Windows Media (.wmv). For more detailed information regarding fonts, sound, video, and general compatibility, refer to http://office.microsoft.com/en-us/powerpoint/FX100648971033.aspx

Laptops: Personal laptops cannot be used in the session rooms. You must load your files via the Speaker Ready Room. However, support is available in the Speaker Ready Room for file transfers from your laptop. You should still bring a backup of the presentation on alternate media (see list of acceptable formats above). Please make sure you have all power, video, and networking adapters with you.

DURING YOUR PRESENTATION
Each session room will be staffed with an AV technician who will assist in starting each presentation. Once the presentation is launched, the presenter will control the program from the podium using a com-puter mouse or the up/down/right/left keys on a keyboard.

HOW TO SUBMIT YOUR PRESENTATION

Advance Submission: Presenters will be able to submit their files via the web from August 15th through October 8th to http://sct.webges.com/8c904b. Online submission of your presentation files via Internet is not required, but is strongly encouraged. Presenters who send in their presentation files via the Web site will have faster check in at the Speaker Ready Room. Please make sure to upload all media files required for your presentation. Any videos, sounds, or fonts not included in your online upload folder will cause your presentation to fail in the meeting room.

On-site Submission: Check in at the Speaker Ready Room preferably the day before your session to submit your files and to preview your presentation. If checking in on the day of your session, please come by at least 4 hours prior to the start of your session (note: this refers to the session start time, not the presentation start time). The PSAV technicians will assist with the upload of your files and provide the opportunity to preview and/or edit the presentation as necessary.

Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. If you plan to upload files on-site, bring two copies.

SPEAKER READY ROOM
Checking in at the Speaker Ready Room is the most important step you will take to ensure a successful presentation.

All presenters are required to check in to the Speaker Ready Room, preferably the day before. If you are unavoidably delayed, you must still go directly to the Speaker Ready Room. Do not bring a laptop or other media device to the session room.

When reviewing your presentation in the Speaker Ready Room, make sure all fonts, images, and anima-tions appear as expected and that all audio or video clips are working properly. The computers in the meeting rooms are the same as the computers in the Speaker Ready Room, therefore:

IF THE PRESENTATION DOES NOT PLAY PROPERLY IN THE SPEAKER READY ROOM, IT WILL NOT PLAY PROPERLY IN THE MEETING ROOM.

You may edit your presentation up to two hours prior to the session start time. When you are finished re-viewing and/or making changes to your presentation, you must tell PSAV personnel you have viewed your presentation file before you leave the Speaker Ready Room. PSAV will then transfer the updated file to the meeting room.

SECURITY:

Presenters are required to provide identification in order to submit their presentation as well as to access it in the Speaker Ready Room.
Cameras and video equipment are not permitted in the Speaker Ready Room.
All files are deleted at the end of the conference, unless permission has been granted to the conference association to retain the presentation files.

CONTACT INFORMATION:
PSAV Presentation Services
For questions regarding the online submission Web site, please contact:
Michael Ramming, mramming@psav.com, 214.210.8075
Robert Renaud, rrenaud@psav.com, 214.210.8050

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