Deadline: SEPTEMBER 21, 2012 for all special event requests (symposia, social events, focus groups, hospitality suites, receptions, staff meetings)
ASRM Meetings & Exhibits Department must approve, prior to printing, all announcements, invitations and other materials intended for distribution to ASRM Annual Meeting attendees to promote your satellite event.
No Satellite event can be scheduled during the official program or activities of the ASRM Annual Meeting, including the Welcome Reception.
Unofficial activities are those not supported by ASRM. These include, but are not limited to, social events, dinners, press conferences, media events such as video news releases, product announcements, focus group discussions, and educational activities during unrestricted times and dates. Satellite activities/events may be provided in any of the ASRM hotel block or any location in the city in which ASRM is hosting its Annual Meeting. Satellite Events may not include fund raising activities on behalf of the sponsoring organization, any other organization (except on behalf of ASRM with prior written approval) or cause.
To receive approval for an unofficial activity or event, your company must be a paid exhibiting company and participate in the exhibition. If you cancel your exhibit space, you will not be allowed to support a satellite event, social event, or any unofficial activity during the ASRM Annual Meeting. Exhibiting companies that desire to host an event must complete the Satellite Event Application. Exhibiting companies wishing to host a hospitality suite must complete the Satellite Event Application. No request for events or meeting rooms will be processed unless the Exhibit Application and exhibit fees have been received by ASRM. Applications will be processed on a first-come, first-served basis. All satellite and social events fees will count towards the ASRM Support Level and the ASRM Exhibitor Priority Points.
*Fees do not include room rental, audio visual, food & beverage, etc.
Saturday, October 20, 2012 – 8:00 am-9:00 pm
Sunday, October 21, 2012 – 8:00 am-10:00 pm
Monday, October 22, 2012 – 7:00 am-7:00 pm
Tuesday, October 23, 2012 – 7:00 am-7:00 pm
Wednesday, October 24, 2012 – 7:00 am-5:30 pm